The Director of Purchasing serves as the Chief Procurement Officer for the University and shall be responsible for the overall operation of the Purchasing Office. Specific areas of responsibility include the following:
Hires, supervises, motivates and trains the Purchasing Office staff. Plans, directs, organizes and controls the day to day operations of the Purchasing Office. Balances the assignment of tasks to purchasing agents to ensure the smooth and timely flow of paperwork through the office. Approves leave slips and adjusts assignments accordingly. Monitors the progress of purchase requisitions through the procurement process including the processing of vendor invoices. Corrects problems, expedites solutions, and effectively overcomes obstacles. Organizes and streamlines business processes within the Purchasing Office.
Delivers purchasing services to faculty and staff throughout the complete procurement cycle in accordance with state statutes, regulations and University policy.
Seeks competition through advertising, invitations to bid and requests for proposals; prepare specifications including the justification of proprietary and closed specifications; award and sign purchase orders and contracts.
Reviews and signs various types of contracts including but not limited to license agreements, software support services and maintenance agreements
Prepares and maintains written internal Purchasing policies and procedures.
Advises Purchasing Office staff and University personnel concerning state procurement statutes, regulations, and University policy.
Documents and approves emergency and sole source procurement.
Maintains a vendor source database.
Handles protests, vendor disputes, and vendor performance problems.
Utilizes Louisiana businesses, especially small and emerging businesses and small entrepreneurships, to the greatest extent possible when soliciting prices.
Provides customer service to faculty, staff, and vendors.
Assists Accounts Payable with validating invoices related to purchase orders and direct orders.
Conducts educational workshops for University Personnel.
Reviews and approves personnel actions, including promotions, reallocations, pay increases, work assignments, demotions and terminations; formulates personnel policies, organization structures, salary requirements, performance evaluations and promotional policies and ensures that these policies are communicated to all staff members in the Purchasing Office.
Reviews/controls the operating budget for Purchasing to ensure sound fiscal management of fund allocations and expenditures.
Obtains membership and participate in local and national organizations relative to state and university purchasing to insure that the University is kept abreast of new purchasing innovations and regulations.
Coordinates with University departments to ensure the timely renewal of annual contracts.
Coordinates the reconciliation of all requisitions and purchase orders. Serves as the primary contact with University departments regarding the procurement reconciliation process.
Serves as the primary Peoplesoft technician for the Purchasing Department and liaison for Information Technology. Assists IT in the development, testing and implementation of all new processes associated with any new releases. Develops training and provides on-going training to all staff.
Other duties as determined by the Vice President for Business Affairs.
Bachelor's degree required with a minimum of five (5) years progressively responsible experience in the area of procurement, two (2) years of which must be at the supervisory level. Experience in a university setting, government, hospital, or other not-for-profit related agency. Excellent verbal and written communication skills.
Advanced degree. Knowledge of Louisiana Purchasing Regulations. Working knowledge of and experience using Workday.
Position to remain open until 1/31/2019.